The Ledger

Field notes on getting paid in Xero.

Practical, specific writing on the part of bookkeeping that never got easier: turning one lump-sum payment into a balanced set of invoice allocations. Written to be useful whether or not you ever use our software.

Xero how-toFeatured

How to apply one payment to multiple invoices in Xero (and where it breaks past 50)

Xero gives you two clean ways to apply one payment across many invoices, and one hard wall at 50. Here is how each works and where it stops.

9 Jul 20267 min read

Xero limits

Xero batch deposits: the 50-invoice limit and 3 workarounds

The batch deposit caps at 50 invoices, and the API at 200. Where the limit bites, and three workarounds that keep the ledger balanced.

7 Jul 20266 min read

NDIS

How to reconcile NDIS plan manager remittances in Xero: a provider guide

Prefixed claim IDs, negative rejected lines and 500-plus rows. A provider's guide to reconciling plan manager remittances without losing a day.

8 Jul 20268 min read

Xero limits

Why Xero won't import received payments (and what bookkeepers do instead)

Xero has publicly ruled out importing received payments. Why the gap exists, and the four workflows bookkeepers use to fill it.

6 Jul 20267 min read

Remittance formats

Remittance advice to Xero: PDF, Excel and email formats compared

The payer picks the format, and the format sets your error rate. How PDF, Excel, CSV and email remittances each behave when you reconcile them.

5 Jul 20267 min read

Reconciliation

Handling part-payments and credit notes in bulk payment runs

Part-payments and credit notes are why a bulk run refuses to balance. A clear method for both that keeps the audit trail and the arithmetic intact.

9 Jul 20267 min read

Wholesale

How wholesale suppliers reconcile supermarket payment runs in Xero

Supermarket runs settle dozens of invoices in one transfer, net of deductions you never raised. A monthly routine that holds up, deductions included.

4 Jul 20267 min read

Comparison

RemitMatch vs manual matching: a 214-line remittance, timed

We matched one real 214-line remittance two ways, by hand and with RemitMatch. Where the time goes, where errors hide, and what actually changes.

9 Jul 20266 min read

Bookkeeping

The bookkeeper's month-end checklist for AR-heavy Xero clients

For clients whose revenue arrives as large multi-invoice payments, month-end lives on AR. A working close checklist, ordered the way you actually move.

3 Jul 20268 min read

Construction

Construction progress payments in Xero: retention, part-pays, and matching

Progress claims, retention and part-pays mean a payment almost never equals the invoice. How to record and match construction AR in Xero cleanly.

2 Jul 20267 min read

Stop reconciling by hand. Get a free matched report.

Send one redacted remittance and an export of your open Xero invoices. We send back exactly what we would match, line by line, balanced to the cent, within 48 hours. No signup, no card.

Email support@remitmatch.app